CITY OF ST. MARTINS


BOARD OF ALDERMEN


Regular Meeting

February 14, 2017                                   

​Mayor Daniel Bax called the meeting to order and established a quorum present. 

MEMBERS PRESENT:


            Daniel Bax                                                      Eugene Strobel
            Matt Kearns                                                    Daryl Raithel
            Keith Kliethermes 

CITY EMPLOYEES PRESENT:

            Sally Hager, Treasurer                                    Sam Hager, Park Supervisor
            Doug Reece, City Administrator                    Lindel Bolten, Maintenance
            Virginia Bayne, City Clerk

OTHERS PRESENT:

            Ron Kliethermes, MECO                               Terry Boeckman
            Steve Boeckman                                             Betty Steck
            Scott Vogler, MECO

 

“THE CAREL PLACE”, Section 2:  Ron Kliethermes presented Section 2 of “The Carel Place” located on the West side of Carel Road.  A revised map was presented incorporating the suggestions from the Planning and Zoning Commission (curb and gutter on North side of O’Rourke, invite landowners to participate financially in completing the street upgrade with curb & gutter).  When asked about sidewalks, Mr. Kliethermes stated it was discussed.  Logically it would be located on the East side of Carel Road.  There would be gaps in sidewalks if they are just done on our lots.  Jefferson City requires homeowners to put in sidewalks.  Sidewalks could be included in the restrictions commented Mayor Dan Bax.  Betty Steck felt that sidewalks were not practical, but she would think about it.

Alderman Eugene Strobel asked about increasing the width of Carel Road.  At present it is 21 feet.  Alderman Strobel opined Carel Road should be widened since streets in The Carel Place would be 32 feet.  Ron Kliethermes stated the proposed width is 28 foot.  It would be more costly to increase the width to 32 feet.

Alderman Eugene Strobel moved and Alderman Daryl Raithel seconded to approve the preliminary plat for Section 2 of “The Carel Place” as presented.  Motion was approved. 

SEWER PROJECT FOR “THE CAREL PLACE” AND SURROUNDING AREAS:  Scott Vogler with MECO presented an overview of the sewer extension.  It would be connected to the present sewer on the Boeckman property, then going West through Three B Farms, the Gladbach and Carel properties onto the newly proposed development.  All sewer line would be gravity flow.  There is solid rock in front of Danny Welch’s property so the line was re-routed.  Is the City willing to participate in the project and if so how much asked Scott Vogler?   We are concerned with the inclusion of existing homes stated Mayor Bax.  The City has an ordinance stating structures within 150 feet of an existing sewer must connect.

Mayor Bax asked Steve and Terry Boeckman of Three B Farms if they had any problem with the sewer line.  They did not as long as the line stayed along the tree line.  Alderman Eugene Strobel moved and Alderman Keith Kliethermes seconded to approve the sewer extension to “The Carel Place” as presented in the drawing.  Motion passed unanimously.

We are to meet with Jefferson City to determine if they can help assess the costs to existing homeowners commented Scott Vogler. 

MINUTES:  The minutes of the January 10, 2017 meeting were mailed to each board member prior to the meeting.  Alderman Matt Kearns moved and Alderman Eugene Strobel seconded to approve the minutes of the January 10, 2017 Regular Meeting and the Budget Work Session.  Minutes were approved. 

TREASURER’S REPORT:  The proposed Budget for the upcoming year was presented to the Board for review.  Alderman Daryl Raithel moved and Alderman Eugene Strobel seconded to approve the Budget.  Budget was approved.

Bills to be paid:  Treasurer Sally Hager presented the bills to be paid and the bills paid since the last meeting.  Alderman Eugene Strobel moved and Alderman Keith Kliethermes seconded to approve the bills.  Bills were approved.

Certificates of Deposit:  Treasurer Hager reported four certificates of deposit maturing before the next meeting, one sewer and three regular CDs.  After a short discussion Alderman Eugene Strobel moved and Alderman Daryl Raithel seconded to combine $15,000 from the sewer fund checking account, 12525320, with CD #9963537 in the 182 day special program.  Motion passed.  Alderman Daryl Raithel moved and Alderman Matt Kearns seconded to combine $15,000 from the general fund checking account, 2674301, with CD #9963534 in the 182 day special program.  Motion was approved unanimously.

Financial Report:  The monthly financial report was received from Ron Frala’s office.  After a review, Alderman Daryl Raithel moved and Alderman Keith Kliethermes seconded to approve the Financial Report.  Report passed.

Alderman Eugene Strobel reported the Christmas Meeting expense had been paid by the city clerk with a personal check.  Alderman Eugene Strobel moved and Alderman Keith Kliethermes seconded to reimburse the city clerk in the amount of $407.50.  Motion passed.

City Administrator Doug Reece reported hearing that the VFW would like to make a contribution of $4000 to the flag plaza at Niekamp Park. 

PARK REPORT:  Vickie Muldoon expressed a willingness to serve on the City’s Park Board.

Alderman Eugene Strobel moved and Alderman Matt Kearns seconded to appoint Vickie Muldoon to the Park Board.  Motion unanimously passed.

Park Supervisor reported watering the trees at the park.

City Administrator Doug Reece stated an Arbor Day celebration is scheduled for April 28, 2017.  Two classes from Pioneer Trail School will be invited to attend. 

STREET REPORT:  Sam Hager reported cutting several trees and Marvin Reinkemeyer, Street Supervisor had been having a hard time finding cold mix to patch pot holes.

City Administrator Doug Reece reported receiving a complaint on cow manure in Stonebridge.

Mayor Dan Bax stated he had contacted Mr. Schnieders and the problem was resolved. 

PLANNING & ZONING REPORT:  Mayor Dan Bax reported Section 2 of “The Carel Place” was approved conditionally.  Some of the conditions were met with the new plat submitted to the Board of Aldermen. 

CAMPO REPORT:  There was no meeting. 

CITY ADMINISTRATOR’S REPORT:  Doug Reece, City Administrator reported receiving another phone call from Mr. Taggert, a resident on Kaylor Bridge Road, when Mr. Reece was on vacation.  Mayor Bax reported the issue had been resolved and the trailer was moved.

Use Tax:  Mr. Reece reported the Use Tax would be on the April 4, 2017 ballot.  He asked the Board to talk favorable for the passage.  Amazon will start collecting sales tax in the State of Missouri shortly.  At this time St. Martins does not have a use tax; therefore, no increase in tax revenue will be received from Amazon purchases.  Alderman Daryl Raithel tabled the issue until more information can be obtained. 

BILL NO. 153 – AMEREN FRANCHISE AGREEMENT:  Alderman Daryl Raithel introduced Bill No. 153 and read it by title.  The city clerk reported copies of the Bill had been made available for public inspection prior to the meeting.  Alderman Keith Kliethermes moved and Alderman Daryl Raithel seconded to hear the first read of Bill No. 153.  Motion approved.  First reading was given by Alderman Eugene Strobel.  Alderman Daryl Raithel moved and Alderman Matt Kearns seconded to hear the second reading of Bill No. 153.  Motion approved.  Reading was given by Alderman Eugene Strobel.  Mayor Dan Bax asked if there was any discussion of the Bill.  Hearing none Alderman Matt Kearns moved and Alderman Keith Kliethermes seconded to hear the third reading of the bill.  Motion carried.  Alderman Daryl Raithel gave the third reading.  Alderman Eugene Strobel moved and Alderman Keith Kliethermes seconded to approve Bill No. 153.  In a roll call vote Alderman Keith Kliethermes, Eugene Strobel, Daryl Raithel and Matt Kearns voted “yes”.  There were no negative votes.  With Bill No. 153 being duly passed and signed by the Mayor, it becomes Ordinance No. 2017-02. 

BILL NO. 154 – AMEREN UTILITY SERVICE CONTRACT:  Alderman Matt Kearns introduced Bill No. 154 and read it by title.  The city clerk reported copies of the Bill had been made available for public inspection prior to the meeting.  Alderman Keith Kliethermes moved and Alderman Eugene Strobel seconded to hear the first reading of Bill No. 154.  Motion passed.  First reading of the bill was given by Alderman Daryl Raithel.  Alderman Eugene Strobel moved and Alderman Matt Kearns seconded to hear the second reading of Bill No. 154.  Motion passed.  Second reading was given by Alderman Eugene Strobel.  Mayor Dan Bax asked if there was any discussion of the Bill.  Hearing none, Alderman Keith Kliethermes moved and Alderman Eugene Strobel seconded to hear the third reading of the Bill.  Motion passed.  Third reading was given by Alderman Matt Kearns.  Alderman Eugene Strobel moved and Alderman Daryl Raithel seconded to approve Bill No. 154.  In a roll call vote Aldermen Matt Kearns, Daryl Raithel, Eugene Strobel and Keith Kliethermes voted “yes”.  There were no negative votes.  With Bill No. 154 being duly passed and signed by the Mayor, it becomes Ordinance No. 2017-03. 

RON FRALA’S ENGAGEMENT LETTER FOR ACCOUNTING SERVICE:  Alderman Keith Kliethermes moved and Alderman Eugene Strobel seconded to sign Mr. Frala’s engagement letter for another year of accounting services at no cost increase.  Motion passed. 

AUDIT PROPOSAL FROM EVERS & COMPANY:  After a short review, Alderman Daryl Raithel moved and Alderman Eugene Strobel seconded to sign the contract with Evers & Company for a 3-year term to do the City’s annual audit.  Motion was approved. 

REVIEW RESOLUTION ADOPTING THE CAPITAL AREA PEDESTRIAN AND BICYLE PLAN:  City Administrator Doug Reece stated the resolution was not binding and was received from Katrina Williams with CAMPO.  Alderman Daryl Raithel moved and Alderman Matt Kearns seconded to approve Resolution No. 2017-01.  Motion passed. 

A discussion was held on the road extensions and sewer extension to serve “The Carel Place” Subdivision and surrounding areas. 

With no further business, Alderman Eugene Strobel moved and Alderman Keith Kliethermes seconded to adjourn the meeting.  Meeting was adjourned.

 

 

 

                                                                                    ___________________________________

                                                                                     Daniel Bax, Mayor                       Date

 

 

__________________________________ Virginia Bayne, C

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