CITY OF ST. MARTINS

BOARD OF ALDERMEN

REGULAR MEETING


OCTOBER 10, 2017

 

PLACE:  City Office

TIME:     7:00 P.M.

 

Mayor Eugene Strobel called the meeting to order and established a quorum was present. 

MEMBERS PRESENT:

            Eugene Strobel                                               Daryl Raithel

            Keith Kliethermes                                          Scott Amos 

MEMBER ABSENT:

            Matt Kearns 

CITY EMPLOYEES PRESENT:

            Sally Hager, Treasurer                                    Sam Hager, Park Supervisor

            Doug Reece, City Administrator                    Lindel Bolten, Maintenance

            Virginia Bayne, City Clerk

 

OTHERS PRESENT:

            Ronald Frala CPA                                           Steven Vander Veen

 

Alderman Scott Amos led the pledge of allegiance and Doug Reece gave the invocation.

 

RON FRALA AND STEVEN VANDER VEEN:  Ron Frala has been doing the City’s accounting for many years and he has sold his business to Steven Vander Veen effective September 30, 2017.  Mr. Frala thanked the City and appreciated the confidence shown him.  Steve has years of experience commented Mr. Frala. 

Mr. Vander Veen stated he looks forward to working with the City.  He has been doing accounting since 1982, and has worked for Ron for the last 6 years during the tax season. 

Mr. Frala has an engagement letter with the City and it will still be in effect until January 2018.  The business name has changed to Capital City Accounting and Tax Services. 

Mr. Vander Veen is not a certified public accountant but Mr. Frala stated it is not required to do the City’s accounting.  

MINUTES: The minutes of the September 12, 2017 meeting were mailed to each Board member prior to the meeting.  Alderman Keith Kliethermes moved and Alderman Daryl Raithel seconded to approve the minutes of the September 12, 2017 meeting.  Minutes were approved.

 TREASURER’S REPORT:  Sally Hager, Treasurer presented the bills to be paid and the bills paid since the last meeting.  After several questions, Alderman Daryl Raithel moved and Alderman Scott Amos seconded to approve the bills.  Bills were approved.

Review Certificates of Deposit:  Ms. Hager reported the Farmers Bank of Lohman would give the City the 1.25% interest rate on CDs as long as the banks in Jefferson City are offering the rate.  Hawthorne Bank and Central Bank expressed an interest in bidding on the City’s business stated Mayor Strobel.

With two CDs maturing in October, Alderman Daryl Raithel moved and Alderman Scott Amos seconded to roll over the CDs.  Motion was approved.

Review and Approve Financial Report:  After several comments, Alderman Daryl Raithel moved and Alderman Keith Kliethermes seconded to approve the Financial Report.  Report was approved.

Approve Audit Report from Evers & Co. CPA:  Alderman Scott Amos moved and Alderman Daryl Raithel seconded to approve the annual Audit Report presented to the Board at the September meeting.  Audit was approved. 

PARK REPORT:  City Administrator Doug Reece reported Park Supervisor Sam Hager resigned his position as park supervisor effective October 1, 2017.  Lindel Bolten has been serving as acting supervisor.

Mr. Bolten reported filing in ruts along the trail and seeding and strawing in order to keep water from building up under the trail.  The park was fertilized last month.  A new Stihl backpack blower and a used Lawnboy push mower were purchased.  The park is being readied for the Goblin 5K Run to be held October 15, 2017.

Mayor Eugene Strobel thanked Sam Hager for his work at the Park. 

STREET REPORT:  City Administrator Doug Reece reported he had heard from Higgins and Jefferson Asphalt regarding small street repairs.  Jeff Kramer with Jefferson Asphalt came out and rode around with Street Supervisor Marvin Reinkemeyer to examine the repairs.  We will see who can get to the job first, stated Mr. Reece. 

PLANNING & ZONING REPORT:  No meeting was held 

CAMPO REPORT:  CAMPO is seeking information for their Long Range Plan Update. 

CITY ADMINISTRATOR’S REPORT:  Doug Reece reported Russellville is going to use overtime to fund a deputy.  Sheriff Wheeler is to get figures on calls to the Lakeside Motel, but since the Sheriff broke his foot it may be delayed.

The Cole County Communities Meeting had as its speaker Dave Griffith from the American Red Cross.  He had just returned from assisting with Hurricane Harvey relief.

The St. Martin’s School Goblin 5K Run will be held October 15.  Runners can enter the race now and at the day of the race.

November 2, 2017 is the date for Project Bugle Boy to be held at the Knights of Columbus Hall.  Flag waving for the motorcade will be around 4 PM.


On September 27, 2017 Mr. Reece spoke at the Missouri Federated Garden Club Meeting held at the Knights of Columbus.

 CHRISTMAS GATHERING:  Alderman Daryl Raithel moved and Alderman Scott Amos seconded to have the meeting December 6 or 7 at the VFW and not to exceed $600 for catering.  Motion was approved. 

VOTE TO HOLD A CLOSED SESSION:  Alderman Keith Kliethermes moved and Alderman Scott Amos seconded to hold a closed session immediately following the regular board meeting to discuss personnel matters.  In a roll call vote Aldermen Keith Kliethermes, Scott Amos and Daryl Raithel voted “yes”.  No negative votes were voiced.  Motion was approved. 

Mayor Eugene Strobel thanked Sam Hager for all that he has done for the City. 

Alderman Scott Amos moved and Alderman Daryl Raithel seconded to adjourn the meeting.  Meeting was adjourned.  

                                                                                    ___________________________________

                                                                                     Eugene Strobel, Mayor                   Date 

___________________________________

​Virginia Bayne, City Clerk                    Date

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