CITY OF ST. MARTINS
BOARD OF ALDERMEN
REGULAR MEETING


AUGUST 10, 2021

PLACE:  City Office

TIME:     7:00 PM 

Mayor Daryl Raithel called the meeting to order and established a quorum was present. 

Alderman Laura Boeckmann led the pledge of allegiance and Mayor Daryl Raithel gave the invocation. 

MEMBERS PRESENT:

            Daryl Raithel                                                              Darrell Walker

            Carlene Bax                                                                Laura Boeckmann

            Scott Amos 

CITY EMPLOYEES PRESENT:

            Sally Hager, Treasurer                                                Lindel Bolten, Park Supervisor

            Darrell Taube, Street Supervisor                                Doug Reece, City Administrator

            Virginia Bayne, City Clerk 

OTHERS PRESENT:

            Charles Steck                                                              Bobbie Murray 

AUDIT REPORT:  Bobbie Murray with Evers & Co. reported the City’s audit was a clean audit with no problems.  Page 3 gave an overview of the audit.  Page 12 showed the financial statement.  Ms. Murray suggested an increase to the capitalization amount from $300 to $2500.  Also, one account at Farmers Bank of Lohman ends before the end of the month.  She suggested having both accounts end at the end of the month. 

 CHUCK STECK:  Chuck Steck explained he had a buyer for the 10 lots on Henwick Lane but the buyer does not want to do anything until January.  There is one restriction we think should be eliminated, “no parking on the streets for more than 4 hours”.  We would like to defer to the City’s regulations.  The Board explained the City has no control over the restrictions. 

Carel Road will be crossed 5-6 times in the construction phase with replacing water lines, sewer, etc.

Mr. Steck plans to move the material from digging the sewer line to Henwick Lane as fill when the curb and gutter is put in.  Our plan for curb installation will start with Henwick Lane and continue to Carel Road and O’Rourke.

The water district proposes to re-locate the water line to the East side of Carel Road.  Mayor Daryl Raithel asked the Board’s opinion on widening Carel Road.  Alderman Scott Amos opined the road should be widened.  The question is how much can it be increased.  These are engineering questions stated Alderman Darrell Walker.  We will need something from MECO

Engineering if we widen the road stated Mayor Daryl Raithel.  We will confer with MECO on cost and let the City know commented Chuck Steck.

Chuck Steck stated he needs to talk to whoever is to be the inspector for the City for roads.  Cole County is to be contacted to see if they can help with inspection of Henwick Lane and let Chuck Steck know who will be the inspector.

Chuck Steck has a bid from Raithel Brothers for curb and gutter.  Alderman Carlene Bax suggested the escrow include 1-1/2 times the bid.  The escrow issue was tabled.
 

DOUG RUEDIGER:  Mr. Ruediger did not attend the meeting.
 

REVIEW AND APPROVE MINUTES:  Alderman Scott Amos moved and Alderman Darrell Walker seconded to approve the minutes of the July 13, 2021 Board of Aldermen regular and closed session.  Minutes were approved.
 

TREASURER’S REPORT - Audit Report:  Alderman Scott Amos moved and Alderman Laura Boeckmann seconded to approve the Audit Report.  Audit was approved.

Bills to be paid:  City Treasurer, Sally Hager presented the bills to be paid and the bills to be paid since the last meeting.  Alderman Scott Amos moved and Alderman Laura Boeckmann seconded to approve the bills.  Bills were approved.

Certificates of Deposit:  Since there are no CDs maturing until 2022, Ms. Hager suggested no money be taken from the NOW account this month.

Financial Report:  Alderman Scott Amos moved and Alderman Laura Boeckmann seconded to approve the Financial Report.  Report was approved.
 

PLANNING & ZONING REPORT:  No meeting was held.
 

PARK REPORT:  Lindel Bolten, Park Supervisor reported the cameras are installed in the park.  We have repaired the gable end of the pavilion and there was some vandalism in the bathroom.
 

STREET REPORT:  Darrell Taube, Street Supervisor thanked the Board for the additional help.  We have cleared much of the new property and discovered there is standing water;  the tractor  got stuck.  Colin Woehrer looked at the pump for the sewer and it needs to be pumped out.

Colin Woehrer is to do work for the City to include:  The ditch by Valerie Bell’s house; the east side of Carel Road by Keith Luetkenotte’s house; and Clarose Drive.  The broom has been ordered for the tractor and the cracks on roadways will be filed.

Mr. Taube asked if the Board wanted to be proactive or re-active when it comes to abandoned cars.  There are 3 cars on Boeckman Drive one without a front end.  Alderman Scott Amos opined the City should be re-active.  They should not have more than one car opined Alderman Laura Boeckmann.  Alderman Carlene Bax opined action should be taken if it is a health hazard.

 CAMPO REPORT:  City Administrator, Doug Reece reported Jefferson City would like to replace several buses.
 
CITY ADMINISTRTOR’S REPORT:  The advertisement for additional help ran in the newspaper for three days.  One application was received and one text.  The text inquiry responded two weeks later.  The one applicant was early for his interview and was ready to work that day, reported City Administrator, Doug Reece.

The 4-way stop should be finished in time for school opening.

The City should receive $221,000 from the American Rescue Plan Act.  Half of the money is to be received in October 2021 and the remainder a year later.  Hopefully the City can use the money for stormwater quality improvement, but it will need to be justified by the Stormwater Engineer, Christina Luebbert.

The American Rescue Plan requires an authorized representative and a contact person.  Alderman Scott Amos moved and Alderman Darrell Walker seconded to name Mayor Daryl Raithel as the authorized representative and City Administrator Doug Reece as the contact person and to set up a separate checking account at Farmers Bank of Lohman for the American Rescue Plan with $100 seed money.  Motion passed unanimously.

Sara Walsh will be holding a meeting on August 24, 2021 to discuss broadband internet.

Mr. Reece was contacted by someone with the law enforcement museum for City memorabilia.
 

DISCONTINUE MONTHLY SEWER BOND CHARGE TO RESIDENTS OF $4.13.  Alderman Laura Boeckmann moved and Alderman Scott Amos seconded to discontinue the monthly sewer bond charge.  Motion passed.  The 1995 sewer bond has been paid in full.

 With no further business, Alderman Scott Amos moved and Alderman Darrell Walker seconded to adjourn the meeting.  Meeting was adjourned.

 

 

 

                                                                                                ______________________________

                                                                                                 Daryl Raithel, Mayor           Date

 

 

 

______________________________

 Virginia Bayne, City Clerk      Date

 

 

 

                                                                                  

 

 

 

 

 

 

 

 

 

 
                                                                                   



 

 
 




 


                                                               

 

 


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Most Recent Approved Minutes From Board of Aldermen meeting.

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